HR Executive Assistant


Organization Name: Action Against Hunger France
Location: Montreuil, France
Apply email: Not Specified
Start Date: 20 Apr 2024, 03:14 pm
Closing Date: 15 May 2024, 12:00 am


Created in 1979, Action Against Hunger is an international non-governmental organization that fights against world hunger. Its charter of humanitarian principles - independence, neutrality, non-discrimination, free and direct access to victims, professionalism, transparency - has founded its identity for more than 40 years. Its mission is to save lives by eliminating hunger through the prevention, detection and treatment of undernutrition, particularly during and after emergencies linked to conflict and natural disasters. Action Against Hunger coordinates its programs around 5 areas of activity: Nutrition and Health - Mental Health, Psychosocial Support and Protection - Food Security and Livelihoods - Water, Sanitation and Hygiene - Advocacy . In 2022, Action Against Hunger has helped more than 28 million people in 46 countries around the world.

We are looking for our new HR Executive Assistant for our Human Resources Department .


You will assist the Human Resources Director (HRD) in the daily management of the department.

More specifically, your role will be to:

Ensure the organization and administrative management of the department

1. Manage the HR director's agenda taking into account priorities and ensure the HR manager's telephone hotline (in the event of absence or meeting).
2. Prepare and organize internal and external meetings.
3. Classify and archive documents.
4. Place orders for office supplies and stationery in conjunction with the purchasing department.
5. Distribute letters from the HR department.
6. Have administrative documents signed and distributed.
7. Prepare files relating to meetings with other French and international Directors and external HR interventions.
8. Organize HR travel.
9. Alert HR on essential points (urgent messages, social climate, areas of tension, HR issues, etc.).

Write and format internal documents

1. Collect information and collaborate in drafting the monthly economic report for the General Director and the Board of Directors.
2. Write and format presentation documents.
3. Translate documents.

Participate in and organize department projects and events

1. Manage the organization of HR highlights.
2. Provide support to HR on substantive issues.
3. Implement anti-terrorism prevention processes for employees.
4. Participate in the management of social dialogue.

Ensure the updating and monitoring of HR management tools

1. Monitor the department's budget, be proactive and alert you to malfunctions.
2. Follow up and alert HR service managers about the monthly indicators.
3. Prepare the compiled table and transmit it to the Executive Committee.

Provide support to HR in the management of IRPs

1. Collect the needs of the IRPs and transmit them to HR.
2. Provide support to the HR Director and the GSP Service Manager in the management of IRPs (CE/DP).
3. Organize quarterly meetings for the CHSCT.
4. Provide support to HR on litigation files.

Ensure internal communication

1. Design and update organizational charts.
2. Disseminate communication from HR to headquarters and field employees.
3. Organize internal ACF events.


Coming from training in Management Assistantship or general training in Human Resources, you have significant experience in one of these fields.

You are particularly competent in the coordination of calendar and message management tools, as well as in the organization and coordination of events.

You are proficient in the use of writing techniques. You are capable of analyzing and producing summary documents, as well as ensuring confidentiality in your work.

You know how to listen, communicate effectively orally and adapt your communication style in order to establish a relationship of trust with your interlocutors.

Motivated by the humanitarian sector, you are also organized and rigorous and you know how to manage priorities. You are responsive and proactive.

Working in an international environment, a good level of English and French is necessary, both written and oral.


• Status : Supervisor – CDI – Full time
• Location : Montreuil (Seine-Saint-Denis)
• Remuneration :

1. From €33K to €38K gross annually over 13 months depending on experience
2. Seniority bonus from 3 years of presence at headquarters

• Benefits :

1. 21 days of RTT
2. Health coverage, welfare: 80% covered by ACF
3. Salary maintenance schemes (sickness, maternity, paternity)
4. Transport allowances: Coverage at 50% of the package between home and work
5. Allowances Restaurant vouchers (Up lunch card): 60% covered by the association for a value of €8
6. Social works of the CSE (gift vouchers, reimbursement of cultural activities, etc.)

• Telework :

1. Teleworking open to all from mainland France
2. For this position, a mandatory presence at headquarters of 2 days per month has been defined.
3. Collective face-to-face time imposed / also obligatory by the employer: for meetings and collective events (up to 3 days per month) and 2 days of compulsory presence when you join the team
4. Teleworking allowances

• Training : Unlimited and free access to the Crossknowledge © certified e-learning platform.

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