• Implement and strengthen systems of oversight and prevention of corruption;
• Oversee logistics budgets, improve and contribute to planning of logistics needs for current and new projects;
Program activities:
• Be the technical adviser and take final responsibility for all logistical tasks related to program implementation;
• Ensure appropriate logistics training to Program Managers and coordinate regularly to stay up-to-date on the status of each projects;
Procurement:
• Oversee and manage procurement of goods/services, implementing centralised procurement system, following all relevant donor and PIN’s guidelines and procedures, and considering relevant corruption risks;
• On a regular basis audit the procurement system/processes in order to identify and address gaps and challenges associated with operations in the Syrian context;
• Provide detailed training and mentoring to NWS Programme Managers and Deputies, Operations Managers and Officers, and other relevant staff in procurement rules and regulations;
Stock, Asset & IT management:
• Ensure compliance with PIN procedures and policies in terms of stock management;
• Ensure compliance with each donors regarding asset procurement and management, be up-to-date on each donors’ guidelines;
Fleet management:
• Oversees effective transport planning and utilisation of project vehicles as per the needs and the budget availability
Admin (premises management / communication)
• Warehouse: ensure each warehouse is matching PIN and donors’ requirements in term of conditioning, safety and security;
• Office and guesthouse: Ensure that the equipping and maintenance of expats residences and office is done in a timely manner.
• Communication: Supervise and control the use of communication equipment
Human Resources:
• Ensure Line management of logistics staff in accordance with PIN HR policies and procedures, including recruitment and performance management
• Supervision and capacity building of national staff employed in the logistics and procurement department across all PIN’s offices in Northwest Syria;
Suitable candidates for this position should possess:
• Professional experience within a humanitarian and/or development organization at least 3 years;
• Proven experience in management of logistics and procurement departments at least 2 years;
• Familiarity with procurement and logistics guidelines of main institutional donors (USAID, ECHO, DFID, SDC, UN, etc.);
• Experience with team management and supervision, and interest in building the capacity of national teams;
• Excellent communication skills, including fluent spoken and written English;
• Strong grasp of programme cycle management and quality standards in humanitarian programming, including safeguarding and accountability mechanisms;
• Strong organizational, critical analysis and problem solving skills;
• Experience of working in complex and volatile contexts, including familiarity with the humanitarian context of Syria or the Middle East, would be an advantage.
People in Need offers:
• Working environment in a well-established and growing humanitarian organization;
• Salary and benefits according to PIN salary scale and HR policies, starting salary 2800 EUR;
• Accommodation in PIN’s guesthouse on PIN’s expenses;
• 25 days of paid leave annually;
• Reimbursement of travel expenses with travel to the country of residence once per every 6 months of completed work, plus R&R benefits according to PIN’s policy;
• Reimbursement of costs of visas and vaccinations; assistance with visa application procedure;
• Free medical helpdesk and psychological consultation available online; travel health insurance.
How to Apply:
Are you interested in this position? Send us your CV and short cover letter. Please note only the shortlisted candidates will be contacted.
People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: www.peopleinneed.cz/policies).
Apply at: https://people-in-need-2.workable.com/jobs/1049359/candidates/new