Project Administrator, India Country Program (8095)

Organization Name: PATH, New Delhi, India
Location: New Delhi, India
Apply email: or
Start Date: 19-March-2017
Closing Date: 14-April-2017

PATH is the leader in global health innovation. An international non-profit organization, we save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.

PATH began its work in India in the late 1990s, bringing governments, communities, private-sector companies, and experienced public health practitioners together to address some of the country’s most crucial health problems. In early 2000, the scope of our India program expanded with a major immunization initiative for the state of Andhra Pradesh. Today, PATH’s India projects focus on TB, immunization, HIV/AIDS, injection safety, maternal health, and more.

PATH is seeking to recruit a Project Administrator, based in New Delhi, India who will play an important role in supporting the overall administrative and financial management activities of various projects. This position reports to the Senior Project Administrator.


Award Management:

Assist in developing, negotiating, and managing project subordinate agreements (contracts, sub-agreements, work orders, and consultant agreements).
Support team in developing budgets for new opportunities/proposal.
Working with Grants and Contract Services in the issuance of subordinate agreements, review and editing of donor reports, tracking sub agreement deliverables, comparing results against stated project objectives and tracking partner budgets.
Assist in the preparation and execution of contract mechanisms, including purchase orders and work orders.
Providing administrative support to specific programs in monitoring of project activities.
Assisting in preparing and monitoring annual and project budgets.
Tracking grant agreements and ensuring compliance with spelt out agreement policies & procedures.
Providing programs with monthly expense reports, labor reports and other project financial monitoring tools and making spending adjustments (re-classes) as required.

Sub-recipient management and monitoring:

Conduct financial monitoring and assist with coordination and financial management of project sub agreements in accordance with accounting principles, and donor requirements.
Provide necessary training to sub-recipients, as and when required
Physical verification of expenses of  sub recipient
Ensure efficient burn rates and conduct variance analysis for sub recipients’ project expenses
Assisting partners to build appropriate operational and financial systems to effectively receive, expend and account for donor funds.
Timely review and processing of travel and workshop expenses.
Regular review of program-wide adherence to identified compliance issues (including financial and narrative reporting) intervening where necessary.
Ensure that procurement by projects is carried out in accordance with donor and PATH requirements.
Maintain commodity tracking tool for specific projects.
Maintain issue tracking tool for specific projects.


Ensure compliance with local laws, donor agreements, and internal PATH policies with regard to sub-agreements.
Oversee and review the issuance of subordinate agreements including sub-recipient proposals and documents to assure compliance with PATH's and the donor's standard provisions.

Internal Support:

Provide all financial, compliance and related information and advice to the program leadership and team.
Prepare work plan together with program leadership, timeline of activities (implementation calendar) and budget thereof, in accordance with the project plan and ensure that the requisite deadlines and spending are met.
Maintaining and monitoring project and portfolio pipelines.
Prepare periodic (monthly/quarterly/annual) financial report in specific reports for internal & donor reporting.
Coordinate with operations team for all financial/administrative processes for payment and ensuring compliance with local laws and PATH policies.
Scrutinize and verify bills/invoices submitted by vendors, consultants and contractors before releasing payment as per PATH policy
Develop and maintain tracking sheets for ongoing payments that should serve as backup documentation for releasing installment related payments.
Prepare and manage project annual budgets within the PATH system.
Review and upload deliverables from sub grantees to Sales Force to process payments.
Work on deliverables as deemed necessary by Senior PADM & other Path leadership from time to time
Scrutiny and verification of bills / invoices submitted by vendors, consultants and contractors before releasing payment as per PATH policy
Develop and maintain tracking sheets for ongoing payments that should serve as backup documentation for releasing installment related payments.

Required Skills and Experience:

A minimum of 5 years’ experience in administrative and/or management and contract functions that demonstrate skill in budget development, financial tracking and analysis
Post Graduate degree in management, finance, accounting, economics or relevant field. Preferred: Chartered Accountant.
Excellent financial management and budgeting skills.
Ability to coordinate project work involving team members at junior and senior levels across the organization.
In-depth knowledge of international donor requirements as well as experience managing contracts, agreements and sub-agreements.
Ability to learn, adopt and champion new business systems and processes.
Extensive knowledge of the Microsoft Office suite of tools, particularly Excel, MS Project Word and SharePoint, as well as the ability to learn other software tools readily and implement them successfully.
Excellent English communication skills, both written and spoken.
Ability to work in other languages a plus.
A high level of integrity and professionalism.
Ability to identify business needs, gather and analyze information, and ensure that determine approach support approach.
Proven interpersonal skills and ability to work effectively independently and in a team.
Proven financial management and budgeting skills
Proficiency with Microsoft Office suite; particularly Excel.
Well-organized and attention to details with good follow-through skills.
Excellent negotiation skills.

Must have legal authorization to work in India.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

How to Apply:

All applications are made online. For a full job description and to apply online, please access via this link ( ) or visit PATH website ( then go to (Resources/Jobs/Job listings/Asia/Finance and Accounting). Deadline for applications: April 16, 2017.